CAN-SPAM Rules for Internet Marketers
By John Calder |
On January 1, 2004, the "CAN-SPAM Act", short for "Controlling the Assault of
Non-Solicited Pornography and Marketing Act of 2003", took effect. Marketers who
send any form of commercial email as defined by the act will need to comply with
CAN-SPAM rules in order to avoid legal consequences. The act was designed to
reduce unsolicited commercial messages, sent both as email and to wireless
devices such as cell phones.
There is of course much debate about how
effective this law will prove to be in stopping spam. After all, spammers can
easily send their messages from email servers located overseas, in locations
beyond the effective reach of US enforcement efforts. Many marketers feel that
spam will continue flooding us as ever, while legitimate, opt-in marketers, who
want to comply with the law, will have to jump through time-consuming and
sometimes expensive extra hoops to be able to send email. In fact, many believe
that the act will lead to an upsurge in spam regardless, because it seems to be
legal as long as it meets the requirements of the act.
For marketers to
comply with the law, they need to follow some simple guidelines provided for in
the legislation. Virtually all marketers who run email lists are already in
compliance with most of the law. Generally, any business communicating with
existing customers or prospects by mail must include in their emails a valid
return email address that is active for at least 30 days after commercial email
is sent; a physical mailing address, valid and NOT a P.O. Box; and a way for
recipients to opt-out of future mailings. In addition, the subject line must not
be misleading or deceptive, state in some way the message is an advertisement or
commercial in nature, and the marketer must honor opt-out requests. Again,
probably none of that is too much different from what you're already doing,
except perhaps for the addition of the physical mailing address.
If you
send mail from one of the online mailing services, chances are they've already
asked you to make necessary changes to comply with the act. But if you run your
own autoresponder, have you remembered to add your physical mailing address so
that it will be placed on every email you send out? Have you added it to any
one-time messages that you may send from the autoresponder accounts that may be
included in your hosting account? Have you added it to any scripts that you have
that generate email?
If you receive any opt-out requests, you must stop
sending email to the requesting account within 10 business days. Again, for
marketers using autoresponder software, that usually happens immediately, so no
worries there. You may also not sell or lease email addresses of those who
opt-out of your mailings without their consent.
Certain email is
exempted from the CAN-SPAM regulations. For example, email that is transactional
in nature, or that is a "relationship" message, may not be covered. This would
include, for example, sales receipts, announcements of product bug patches,
change of membership login information, etc. Still, to be safe, it may be best
to make sure all of your email communication is compliant. CAN-SPAM is vague
about the rules as they apply to existing and inactive business relationships,
and when such relationships end.
Now that you're aware of the act's
requirements, you'll want to review every email you send, from every site you
own, to comply with the act and avoid the severe civil and criminal penalties
for non-compliance. This article isn't intended to be legal advice - see a
professional for that.
About the
Author
John Calder is the owner/editor
of The Ezine Dot Net.
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